Write a clear job offer letter
Draft a warm, specific job offer letter that spells out pay, schedule, start date and conditions, plus a short call script for making the offer.
The prompt
Act as an experienced small business HR manager. Help me write a job offer letter for a candidate I want to hire. My business and location (city/state or country): [DETAILS] Candidate's name and the role: [DETAILS] Pay (hourly or salary) and how often they are paid: [DETAILS] Full-time or part-time, expected hours and schedule: [DETAILS] Start date and who they report to: [DETAILS] Benefits or perks (paid time off, bonus, discounts, etc.): [LIST or "none"] Conditions of the offer (background check, references, trial period): [LIST or "none"] Date I need their answer by: [DATE] Tone: [e.g. friendly and personal / formal] Give me: 1. The offer letter, under one page, in plain language, with a clear subject line if sent by email. 2. A short line stating the job is at-will or the equivalent for my location, marked [CHECK WITH A PROFESSIONAL] so I confirm it applies to me. 3. A 60-second phone script for making the offer before I send the letter. 4. Three questions the candidate is likely to ask, with honest answers I can fill in. Do not invent any pay, benefit or policy I did not give you; leave a [PLACEHOLDER] instead.
Replace every [BRACKETED] part with your own details before sending.
How to use it
Call the candidate first, then send the letter the same day so the details are in writing. Employment rules differ by state and country, so have the final letter checked if you are unsure about at-will wording, trial periods or overtime.
Related prompts
Create interview questions and a scorecard
Get structured interview questions tied to what the role needs, plus a simple scoring rubric so you compare candidates fairly instead of by gut feel.
Plan the first 30 days for a new hire
Build a day-by-day and week-by-week onboarding plan so a new employee knows what to learn, who to ask and what good looks like by day 30.
Write a 15-minute phone screen script
Get a short phone screen script that checks the deal-breakers (availability, pay, must-have skills) before you spend time on full interviews.
Write a job post that attracts the right people
Turn your notes about a role into a clear, honest job post that describes the work, pay and schedule so the right candidates apply.