Build a yearly business compliance calendar
List the recurring filings, renewals and deadlines your business likely has (taxes, licenses, insurance, annual reports) in one calendar so nothing lapses.
The prompt
Act as a detail-oriented small business administrator. Help me build a yearly compliance and renewals calendar. Business structure and where it's registered: [DETAILS] Where I operate (city, state/province, country): [DETAILS] Industry and any licenses or permits I hold: [LIST] Employees? (none, part-time, full-time, how many): [DETAILS] Do I collect sales tax? How often do I file: [DETAILS] Insurance policies and their renewal months: [LIST] Domain names, software subscriptions or leases with renewal dates: [LIST] My fiscal year end: [MONTH] Give me: 1. A month-by-month table of likely recurring obligations (tax filings and estimated payments, payroll filings, annual reports, license and permit renewals, insurance, contracts and subscriptions), with who it's filed with and a "confirm" column. 2. Mark every date you're not certain of as [CONFIRM DEADLINE] and name the official source where I can check it. 3. Reminder timing for each item (for example 30 days and 7 days before). 4. A short list of documents to keep ready for each filing. 5. Questions to ask my accountant to fill gaps. Don't invent exact due dates for my location. Give the typical pattern and tell me where to verify it.
Replace every [BRACKETED] part with your own details before sending.
How to use it
Put each confirmed deadline into your calendar with two reminders. Review the list once a year, after your tax filing season, and whenever you hire, move or add a new license.
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