Create opening and closing checklists
Build simple opening and closing checklists for your shop or office so any employee can open, close and hand off the day the same way every time.
The prompt
Act as an operations manager for a small business. Help me create opening and closing checklists my staff can follow without asking me. My business type and location setup (shop, office, kitchen, van, etc.): [DETAILS] Opening and closing times: [TIMES] Who usually opens and closes (roles, not names): [DETAILS] Things that must happen before we open (alarm, cash drawer, equipment, displays, phones): [LIST] Things that must happen before we leave (cash count, cleaning, locks, lights, deliveries): [LIST] Problems we have had when steps were missed: [LIST or "none yet"] Safety or compliance steps I must not skip (food temps, safe, fire exits, etc.): [LIST or "none"] Give me: 1. An opening checklist and a closing checklist, in the order the steps should be done, each step one short line starting with a verb. 2. A time estimate for each checklist. 3. A short end-of-day handoff note template (sales or jobs done, issues, what tomorrow's opener needs to know). 4. Mark the steps that should be signed or initialed, and tell me which three steps matter most if someone is in a hurry. Only include steps that fit what I described. If something important seems missing for my type of business, list it separately as a question for me instead of adding it.
Replace every [BRACKETED] part with your own details before sending.
How to use it
Print the checklists and keep them where the work happens, or put them in a shared note on a phone. Walk through them once with each employee, then update them whenever a missed step causes a problem.
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