Write an overdue invoice reminder sequence

Get a four-step sequence of payment reminders that starts friendly and gets firmer, so you can chase late invoices without damaging the relationship.

The prompt

Write a sequence of four emails to collect an overdue invoice.

My business: [BUSINESS NAME], a [TYPE OF BUSINESS]
Client: [CLIENT NAME], relationship: [new / long-term / one-off]
Invoice: #[NUMBER] for [AMOUNT], due [DUE DATE], for [WHAT WAS DELIVERED]
Payment options: [e.g. card link, ACH, check]
My payment terms: [e.g. late fee of 1.5% per month after 30 days, if any]

Sequence:
1. 3 days overdue: friendly, assumes it was missed, includes the payment link.
2. 14 days overdue: direct, asks for a payment date.
3. 30 days overdue: firm, mentions the late fee or pausing work (only what my terms allow).
4. 45 days overdue: final notice, states the next step [e.g. collections agency / small claims] calmly and factually.

Keep each email under 120 words, with a clear subject line, no guilt-tripping and no threats I have not listed.

Replace every [BRACKETED] part with your own details before sending.

How to use it

Example

Subject: Quick reminder: invoice #1042
Hi Dana, a quick note that invoice #1042 for $1,850 (October bookkeeping) was due on the 3rd. It may have slipped through, so here is the payment link: [link]. Thanks!

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