Write clear payment terms for invoices and quotes

Write short, clear payment terms for your invoices and quotes covering due dates, deposits, accepted methods and late fees, to help you get paid on time.

The prompt

Write payment terms for [BUSINESS NAME], a [TYPE OF BUSINESS], for use on quotes and invoices.

Typical job or order size: [AMOUNT]
What I want: [e.g. 30% deposit to book, balance due on completion, net 15 for business clients]
Accepted payment methods: [LIST]
Late fee I am considering: [e.g. 1.5% per month after 30 days, or none]
Other rules: [e.g. card payments over $X have a fee, materials are non-refundable once ordered]

Please write:
1. A short version (3 to 4 lines) for the bottom of invoices.
2. A fuller version (under 200 words) for quotes and proposals.
3. A friendly sentence explaining the terms to clients in person or by email.
Also list which items, such as late fee limits and card surcharges, may be restricted by local law or card network rules, so I can check before using them.

Replace every [BRACKETED] part with your own details before sending.

How to use it

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