Turn an inspection into a written estimate

Turn your site-visit notes into a customer-ready estimate with line items, good/better/best options and a follow-up message.

The prompt

Act as an estimator in my trade: [TRADE]. Turn my site notes into a customer-ready estimate.

My rough notes from the visit: [NOTES]
Labor rate and hours by task: [DETAILS]
Materials list with my costs and markup %: [DETAILS]
Options to offer (good/better/best or repair vs. replace): [DETAILS]

Give me: 1) an estimate with line items, subtotals and total using only my numbers, 2) a short plain-language explanation of each option and who it suits, 3) estimate validity and payment terms placeholders [YOUR TERMS], and 4) a follow-up message to send 3 days later. Don't invent prices.

Replace every [BRACKETED] part with your own details before sending.

How to use it

Related prompts

• Write a clear scope of work for a job

  Write a plain-language scope of work with numbered line items, exclusions and a hidden-conditions clause, so customers know exactly what they're paying for.

• Follow up on a quote that went quiet

  Write a short series of follow-ups for a prospect who received your quote and stopped replying, each adding value instead of just checking in.

• Quote a cleaning job from a few details

  Build a cleaning quote from home size, condition and extras, with one-time and recurring prices and a quote message for the customer.

• Turn sales call notes into a proposal

  Turn messy notes from a sales call into a clear, client-focused proposal with scope, options, pricing, timeline and next steps.

More Sales prompts